Top 5 Office Photocopiers

The vast majority of offices and working environments contain at least one photocopier.

Photocopiers play a vital role in any organisation. After all, the best commercial copiers can help save both time and money by enabling you to generate more and more copies of a single file, quickly and economically.

This guide to the best photocopiers and prices will cover the features of the best photocopiers, what you can expect for your budget, an overview of the best five photocopiers, and a rundown of the best photocopier brands out there.

Which photocopier is best?

Photocopiers play a central role in any office or working environment– allowing teams to complete their work to the highest possible standard even with tight timescales.

Because photocopiers don’t utilise the same printing system as desktop printers, they don’t need the same, often expensive, inks as desktop printers and also produce copies a lot faster than usual printers, especially when it comes to large quantities.

There are a wide range of different photocopiers on the market, so it’s important to consider which photocopier is most suitable and select the best office copier for your business.

The best business photocopiers optimise speed, quality, and cost effective printing. A good photocopier is also incredibly user-friendly, with step-by-step instructions and guidelines.

Best photocopier features

High performance photocopiers offer a wide range of features that are designed to optimise efficiency, performance, productivity, and affordability. When it comes to choosing the best photocopier for your organisation, there are a number of things to consider, including the type of documents you’ll be copying, the volume of copies you’ll typically require, and whether you need to be able to copy in full colour, or just black and white.

Here are some of the features you should look out for when choosing a copier:

Hard drive

Some photocopiers are equipped with a hard drive that allows users to store copiers of documents, transfer documents electronically, and line up copy job virtually.

Wireless Printing

The best copiers for business have wireless printing capabilities, allowing users to print remotely.

Multi-function capabilities

Some of the best commercial copiers offer scanning, printing, and fax capabilities as well as photocopying. This can save office space and money.

Additional services

Many photocopiers offer additional services such as stapling, collating, hole punching, and binding.

Multi-media printing

These copiers allow you to copy and print onto a range of materials including different sizes of paper, card, envelopes, and more.

Photocopier prices

The price of a photocopier varies significantly according to a range of factors, including size, speed, capacity, functionality, and remote access.

Prices can range from a few hundred pounds through to over £20,000 for the latest, state-of-the-art models. As a general rule, the better the brand and model you choose, the higher the price will be.

The price you can expect to pay will also depend upon your business needs and usage. For example, a smaller business might not need a particularly high volume photocopier so could get away with spending less, whilst large corporations could require a heavier duty photocopier for daily use, so will need to pay more.

The list below includes a quick breakdown of photocopier prices – for more information about type, continue on to the sections below.

• Small budget photocopier – £100
• Small budget free-standing photocopier – £800-£1000
• Medium budget photocopiers – £2,000-£5,000
• Large budget photocopiers – £5,000-£10,000

Small budget photocopiers

The lowest budget photocopiers can be bought for as little as £100. These highly affordable options won’t usually offer a copy rate of more than around 20CMP (copies per minute) and are only really suitable for offices of one or two people.

Small budget free-standing photocopiers

With starting prices ranging from around £800 – £1,000, entry-level free standing photocopiers also fall within this category. These models will usually be multi-functional, black and white machines with a copy speed of 30 – 35CPM, which will meet the needs of a small office of around 10 people.

Medium budget photocopiers

In the medium price bracket range, you can expect to pay between £2,000 and £5,000. For this price, you can expect a stand-alone, colour, multi-function office copier with a high work rate in the region of 36COM to 50CPM and a maximum cycle duty of 150,000 copies per month.

Large budget photocopiers

For a budget of between £5,000 to £10,000, you can choose from a range of high performance photocopiers boasting a copy rate of 60CPMk, as well as a host of additional features, such as stapling, collating, punching, and binding.

At the very top end of this price point, super heavy-duty machines offering up to 100CPM and a wide range of finishing services such as trimming and booklet making can cost anything from £20,000 to £100,000. These comprehensive, professional copiers can work round the clock without any downtime.

Extra photocopier costs

When considering how much a photocopier costs, it’s important to factor in additional costs such as ink and toner replacements, as well as copier maintenance and repairs.

The main running cost associated with photocopiers is toner. This can cost up to £75 to replace each time, depending on make and model. You’ll also need to account for paper and any other materials you might print on.

When buying any type of photocopier, it’s important to factor in the costs of on-going maintenance and repairs, as well as the initial delivery and installation of your machine.

5 top photocopiers

With a wide range of photocopiers on the market, it’s important to carefully consider which models will offer the best performance and value in line with your company’s requirements. Look at factors such as how many copies the machine can typically produce per unit of toner, the maximum volume of copies they can handle per minute, hour, or day, and any additional features such as double-sided printing and binding.

The table below includes a brief comparison of the top five photocopiers available – continue on down the page for more information.

Xerox WorkCentre 6025

This compact, multi-functional desktop photocopier is small in size but big on features. Offering printing, copying, scanning, and email services, this copier has been designed to meet the needs of small and medium-sized workspaces.In addition to printing speeds of up to 10 pages per minute in colour and 12 pages per minute in monochrome, the copier also supports a range of editing features as well as both Wi-Fi and USB connectivity.Prices range from £200 – £300.

Canon imageRUNNER 2520

Perfect for medium sized work spaces, the Canon imageRunner 2520 offers efficient black and white printing at 20 pages per minute and a 2,000 sheet paper capacity.The free-standing A4 printer copier features a large, touch screen display and intuitive menus, and PIN password protection for enhanced security and ease of use. It also boasts one of the lowest TEC ratings in its class, consuming as little as 1.5W in sleep mode.Prices range from £700 – £900.

HP Officejet Enterprise X585z

The HP Officejet Enterprise X585z offers outstanding page per minute rates and impressive performance in a compact package – ideal for smaller businesses with space limitations.This model offers print speeds of up to 44 pages per minute, accompanied by a 1,500 sheet capacity and a monthly duty volume of 80,000 sheets. Like many HP machines, the Officejet Enterprise can print on a range of media, including envelopes, photo paper, and cards. Documents can also be printed from a USB drive, with file support for all common formats, such as JPEG, XPS, and PDF.Prices range from £1,100 – £2,000.

Toshiba e-STUDIO2555CSE

The Toshiba e-STUDIO2555CSE offers excellent image quality, styling, and versatility.Energy efficient and cost effective, this photocopier can achieve print speeds of up to 25 colour pages per minute. It also features an intuitive touch panel, e-BRIDGE technology, and optional finishing services such as multi-stapling and saddle-stitch.Prices range from £2,000 – £2,500.

Konica Minolta Bizhub C754e

This sleek and sophisticated, high volume multifunction photocopier offers high-speed, high-volume, and easy to use printing for any business environment.With an intuitive, 9” colour multi-touch display, this Konica machine can be effortlessly integrated into the majority of office workflow systems. As well as speeds of up to 60 pages per minute for colour A4 and 75 pages per minute for black and white A4, this model also offers a range of standard document binding and finishing options, as well as a range of additional security, fax, user interface, and finishing features. Prices range from £6,500 – £7,000

Top photocopier brands

When it comes to buying a photocopier, there are a wide range of brands and manufacturers to choose from.But what makes a good photocopier brand?

It’s all about quality, performance, and value. The top photocopier brands are known for producing models that are extremely durable and versatile, not to mention reliable and efficient. These brands have years of industry experience and have worked hard to perfect their products.

The list below includes a brief overview of the leading photocopier brands in the marketplace – for more information about each, continue on down the page

• Xerox
• Canon
• Brother
• Toshiba
• Lexmark

Xerox photocopier prices

Xerox has earned a global reputation for producing well-designed and engineered photocopiers that boast a host of high performance features and connectivity options.Offering models that cater for the needs of small and medium businesses, as well as large corporations, Xerox copies feature easy to use interfaces, large paper capacity, security and access tools, custom workflows, and more.Top models include:

• Xerox WorkCentre 3655 – from £1299
• Xerox WorkCentre 4250 – from £2638
• Xerox D95 Multi-Function Printer – from £10,000

Canon photocopier prices

Canon photocopiers are renowned for their industry leading quality, durability, and performance.Designed to meet the photocopying needs of a wide range of businesses and working environments, Canon printers offer a range of benefits, including high quality printing, excellent handling for high volumes and speeds, advanced toner technology, energy saving designs, user friendly controls, and more.Top models include:

• Canon imageRUNNER 1730i – from £900
• Canon iR3245N – from £5,600
• Canon iR ADVANCE 8205 PRO – from £20,000

Brother photocopier prices

Originally established in Japan over one hundred years ago, Brother started out in the field of sewing machines and printers. They now provide a range of high performance, multi-functional photocopiers that offer outstanding value.Specialising in providing low cost, high performance photocopier machines, Brother’s range of photocopiers offers some of the most competitive prices in the market.Top models include:

• Brother DCP 7055 – from £140
• Brother MFC-9460CDN – from £478
• Brother MFC – L9570CDW – from £1,078

Toshiba photocopier prices

Toshiba photocopiers bring together efficiency, styling, and image quality, offering a range of high performance features and functions to meet a variety of workplace requirements.Having been manufacturing photocopiers for several decades, Toshiba has earned reputation as being one of the top photocopier brands in the UK, as well as around the world.Top models include:

• Toshiba eStudio 166 – from £575
• Toshiba eStudio 2050C – from £1579
• Toshiba eStudio 755 – from £5995

Lexmark photocopier prices

Founded in 1991, Lexmark offers a huge printing and imaging range, with products being sold in over 170 countries. Having reached revenue figures of over $3.7 billion in 2014, today Lexmark is one of the largest companies on the planet, in any sector.

Offering innovation and variety, Lexmark produce some of the most popular photocopiers on the market.
Top models include:

• Lexmark CX310DN- from £499
• Lexmark CX410DE – from £659
• Lexmark MX710DE – from £1869

Compare photocopier prices

The information on this page should help you to understand what sorts of prices you can expect when it comes to purchasing, renting or leasing a new photocopier for your small business. For more information though, you should speak to suppliers today – we can help with this.

To speak to photocopier suppliers today, you simply need to complete the form at the top of this page. This process is free, quick and easy, and it could save your business time and money.